The Executive Assistant will provide high-level administrative and office support for multiple supervisors.
Responsibilities include screening calls, receiving and directing visitors, managing calendars and travel schedules, meeting and event arrangements, managing office supplies, preparing reports, word processing, creating spreadsheets and presentations, filing and customer relations. Requires strong computer software and internet research skills, flexibility, excellent communication and interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, outside clients and vendors. Sensitivity to confidential matters is mandatory.
The Executive Assistant will need to demonstrate the ability to assume responsibility without direct supervision, exercise initiative and judgment, and make decisions within the scope of assigned authority. Managers will be out of the office frequently and will require a trusted support person.
The Executive Assistant is the acknowledged extension of their manager. They act as planner and scheduler, eyes and ears within the company, liaison with colleagues outside of the company, filter of information, letter-writer and channel for information, part-time financial manager, and confidant. In short, they must think like an executive to be effective to the team effort.
Successful applicant will be/have:
- Optimistic and enthusiastic
- Be a self-starter and quick learner
- A team player
- Excellent time-management skills
- Detail oriented
- Excellent communication and “people” skills
- Willing to work more than 40 hours a week
- Good computer skills
- Performs well under pressure
- Ability to interact effectively with a variety of personalities
- Analytical and problem-solving abilities
- Excellent organizational skills
- College degree preferred
To apply, please send cover letter and resume to Careers@FRDistilling.com